PEC FAQ’s

Below are several frequently asked questions (FAQs) to help you learn more about our school’s Parish Education Committee (PEC). You are invited to help us build this section of the website by emailing us your suggestions for additional questions; we plan to keep adding to the list over time. This section was last updated 11.23.15

What is the PEC?

PEC is short for Parish Education Committee. The PEC is a group of seven volunteers elected from the Parish who work with the Pastor and the Principal to ensure the successful running of our school. The PEC, like the school, acts to forward the mission of the Catholic Church.

Who are the current members of the PEC?

The Jude PEC members for 2015- 2016 are:

  • Fr. Joseph Le, Pastor St. Jude’s Roman Catholic Parish & Shrine
  • Roma Cirko, Chairperson
  • Nancy Yuen, Vice-Chair and Society Representative
  • Richelle Akol, Parent Participation Coordinator
  • Desiree Suganob, Maintenance Coordinator
  • Anita Hua, Secretary
  • Polly Tuguinay, Fundraising Coordinator
  • Lisa Wu, Treasurer

Why do we have a PEC?

As a Catholic School in the Archdiocese of Vancouver, St. Jude is governed by the educational policies and guidelines of the Catholic Independent Schools Vancouver Archdiocese (CISVA) a registered non-profit society. CISVA requires that each school have a Parish Education Committee (PEC) that manages the school on its behalf. Parents of St. Jude students delegate responsibility for their children’s Catholic education to CISVA. CISVA delegates the PEC to support the Principal and Pastor with the administration of the school.

What are the PEC’s responsibilities?

The PEC has responsibility for: setting and managing the school’s budget, planning and organizing the school’s fundraising activities, managing the school’s parent participation program, overseeing building maintenance and site improvements, long-term strategic planning, hiring of staff with the support of the Superintendent’s Office of the CISVA and in consultation with the Principal, staffing the annual registration tables, and liaising with the Catholic Independent Schools Vancouver Archdiocese (CISVA) and the Federation of Independent Schools Association (FISA). The administrative and business functions of the PEC are carried out within the Church’s mission to “build and proclaim the Kingdom of God.” A full description of PEC responsibilities is available here .

PEC Roles and Responsibilities

Chairperson

Vice Chairperson and Society Representative

Treasurer

Participation

Maintenance

Fundraising

Secretary

 

What happens at a PEC meeting?

PEC members talk about school needs and issues, generate ideas, problem solve, and make decisions.

Every PEC monthly meeting follows a set agenda

  • we begin with faith development
  • review action items from last meeting
  • followed by area reports (Principal, Pastor, Treasurer, Participation Program, Maintenance, Fundraising, CISVA and FISA Liaison)
  • and finally, any new business

The Secretary takes notes, known officially as “Minutes”, on what is discussed and decided at the meetings. Meeting minutes are posted a few days after the meeting both on the Parent Bulletin Board in the foyer outside the school office and in this PEC section of the school website.

When are PEC meetings?

PEC meetings take place once a month, usually on the last Thursday. Meetings are held in the school library and begin at 5:30pm. Generally the meetings run for two to three hours.

Can I attend a PEC meeting?

Yes! The PEC generally meets once a month on the last Thursday of the month at 5:30pm in the school library. All parishioners and all parents are welcome and encouraged to attend these meetings. Please phone the school office for the date and time of the next PEC meeting. If you would like to make a presentation to the Committee we ask that you please inform the Chair in writing seven days prior to the meeting. We can assist you with this if need be. Correspondence can be delivered to the school office.

Is it necessary to have a child in the school to be on the PEC?

No, you don’t have to be a parent with a child attending St. Jude School to be on the PEC. You do, however, have to be a registered member of St. Jude’s Parish. St. Jude School was built by and for the parishioners of St. Jude’s Parish.

Who is eligible to be nominated for the PEC?

To be nominated for the PEC you must be at least 21 years of age and registered as a parishioner at St. Jude’s Parish. Employees and recent past employees of the parish and/or school are not eligible.

How do I get on the PEC?

Every spring the school and the parish invite parishioners to consider joining the PEC. Anyone who is eligible can be nominated. An election is held if there are more interested people than spots available. Nomination forms are available in the school office.

How much time does is involved in being a PEC member?

All members prepare for and attend a monthly meeting. Between meetings individuals carry out work on their own or with others to attend to their area of responsibility. Members also attend a one-day professional development conference in September. Serving as a volunteer on the PEC counts for your parent participation hours.

Does being on the PEC count for participation hours?

Yes! Being a member of the PEC fulfills your parent participation requirements.

What are the expectations for members of the PEC?

It is expected that each PEC member will take responsibility for a specific role and area of activity: Chair, Vice-Chair, Secretary, Treasurer, Parent Participation, Maintenance, and Fundraising, CISVA Society Representative and FISA Liaison.

New members are not expected to take on major responsibilities immediately. Members are expected to: share their knowledge and gifts towards the school’s betterment; prepare for, attend and participate as able in meetings; conduct themselves in the spirit of Christian collaboration; respect confidentiality when necessary; and support the Principal as the chief administrator in the school.

A full description of PEC expectations is available here.

To whom is the PEC accountable?

The PEC is accountable to the Catholic Independent Schools Vancouver Archdiocese (CISVA). Parents of St. Jude students delegate responsibility for their children’s Catholic education to CISVA. CISVA delegates the PEC to support the Principal and Pastor with the administration of the school. Ultimately, this means that the PEC acts on behalf of CISVA and not on behalf of the parents or the students.

What is CISVA and what does it have to do with St. Jude?

CISVA stands for Catholic Independent Schools Vancouver Archdiocese (CISVA). CISVA is the registered non-profit society whose educational policies and guidelines govern St. Jude School. CISVA, for example, sets the minimum tuition fees and provides professional development for teachers and principals. CISVA requires that each school have a Parish Education Committee (PEC) to support the Principal and Pastor with the administration of the school.

What is the mission of the Catholic Independent Schools Vancouver Archdiocese (CISVA)?

The CISVA Mission Statement is as follows:

“The Catholic School shares in the mission of the Church to proclaim and build the Kingdom of God. The Catholic School, as a faith community, is committed to excellence in Catholicity and in all areas that promote the development of the whole child to his or her full potential. The Catholic School strives to develop Christian leaders, responsible citizens and life-long learners.”

Can I talk to the Principal – do I need an appointment?

You do not need an appointment to talk with the Principal. Mr. Perry would love to talk with you. You can drop by the office any time and ask to speak with him. If he’s able to do so right then and there he will. Otherwise you and he can coordinate a time to meet in person or talk on the phone. Talking with the Principal helps him do his job better and helps strengthen our school community.

Where did the Walk-a-thon money go?

$23,000 was raised via the 2014 Fall Walk-a-thon. These monies were used to provide higher efficiency lighting within the school and a number of technology upgrades including new educational software, back-up system and network improvements as well as internet security and firewall upgrades.

$18,000 was raised via the 2013 Fall Walk-a-thon. These monies were used to upgrade the school’s communication system. The public address (PA) system was not functioning well and didn’t reach every room in the school nor could it be heard outside on the school grounds. A new PA system is now in place providing improved safety for our school community, the opportunity for shared prayers and a lunch-time music listening program.

What is the Federation of Independent Schools Association (FISA)?

The Federation of Independent Schools Association (FISA) is the political arm of independent schools in BC. It has five member associations, including the Catholic Independent Schools of British Columbia, representing close to 300 independent schools in the province. FISA is a registered non-profit society that carries out research and advocates at different levels of government to fulfill its mission: “FISA BC’s mission is to enable parents to exercise the right to choose the kind of education that shall be given to their children and to promote the rightful place and responsibility of independent schools within a democratic and pluralistic society.”

What’s the difference between a PEC and a PAC?

There are several differences between a PEC and a PAC:

  • PEC stands for Parish Education Committee and PAC stands for Parent Advisory Committee.
  • A PEC is made up of seven parishioners from a Catholic church whereas a PAC is comprised of all the parents/guardians of children in a BC public school. An elected executive committee administers the PAC.
  • The PAC plays an important role in improving the school life through its fundraising and volunteer efforts but it is not accountable to the school’s governing body (eg. the Vancouver School Board) for ensuring educational policies and guidelines are implemented; the School’s principal holds this responsibility.
  • The PEC is responsible for managing the school of behalf of its governing body, the Catholic Independent Schools of Vancouver Archdiocese (CISVA).

How is St. Jude’s related to other Catholic schools in the Archdiocese?

Most Catholic schools in the archdiocese are governed by the CISVA, as is St. Jude’s. There are three non-diocesan high schools, originally run by religious orders (Little Flower Academy, Vancouver College and St. Thomas More Collegiate) that are not governed by the CISVA. St. Jude Parish supports both St. Jude Elementary School and Notre Dame Regional High School. Most of our students who continue to a Catholic high school will attend Notre Dame Regional High School.